Browse Definitions :
Definition

discovery mailbox

A discovery mailbox is a dedicated target mailbox administrators can use to conduct in-place e-discovery searches in Exchange Server 2010 and later versions, as well as the hosted email service Exchange Online.

Discovery is a legal process that ensures each party involved in a lawsuit can obtain relevant evidence from the other party. Discovery often includes access to depositions, interrogations and numerous different documents. Most businesses conduct a significant portion of their operations through email, often discussing sensitive details and attaching important documents -- such as contracts, diagrams and test results -- to email threads. This makes email systems and storage a critical source of evidence in a legal action.

In a civil suit, the plaintiff may use a discovery request to obtain copies of relevant email and documents. Because discovery must balance privacy against the right to access relevant evidence, a discovery request sets parameters on the search criteria. For an Exchange Server environment, the results of a discovery search are copied to the discovery mailbox; the contents may be packaged onto storage media such as a DVD and delivered to the party that requested discovery.

Although Exchange Server setup processes create a discovery mailbox by default, administrators can create additional discovery mailboxes as needed. Each new discovery mailbox can have a storage quota up to 50 GB and will require appropriate permissions to give access to authorized users. A discovery mailbox cannot be converted to a different mailbox type. Messages cannot be sent directly to a discovery mailbox.

While legal professionals, compliance officers and human resources managers will have some interaction with the discovery mailbox, the Exchange Server administrator creates, configures and secures the discovery mailbox. Administrators must use PowerShell -- or Remote PowerShell for Office 365 -- to manage a discovery mailbox and its permissions; the Exchange Admin Center cannot be used for discovery mailbox management.

In most cases, the Exchange Server administrator uses role-based access control to support creation and control of a Discovery Management Group, which allows designated users to invoke discovery tasks -- such as specifying search criteria and message types 00 without elevated administrative privileges. Discovery searches can also be logged to ensure discovery activities can be viewed for verification purposes.

This was last updated in December 2016

Continue Reading About discovery mailbox

Join the conversation

1 comment

Send me notifications when other members comment.

Please create a username to comment.

What has your experience been with setting up and using a discovery mailbox in Exchange?
Cancel

-ADS BY GOOGLE

File Extensions and File Formats

Powered by:

SearchCompliance

  • privacy compliance

    Privacy compliance is a company's accordance with established personal information protection guidelines, specifications or ...

  • data governance policy

    A data governance policy is a documented set of guidelines for ensuring that an organization's data and information assets are ...

  • risk management

    Risk management is the process of identifying, assessing and controlling threats to an organization's capital and earnings.

SearchSecurity

  • juice jacking

    Juice jacking is a form of hacking that compromises a device's USB charging port or charging cable, allowing hackers to break ...

  • DNS attack

    A DNS attack is an exploit in which an attacker takes advantage of vulnerabilities in the domain name system (DNS).

  • Advanced Encryption Standard (AES)

    The Advanced Encryption Standard, or AES, is a symmetric block cipher chosen by the U.S. government to protect classified ...

SearchHealthIT

SearchDisasterRecovery

SearchStorage

  • M.2 SSD

    An M.2 SSD is a solid-state drive (SSD) that conforms to a computer industry specification written for internally mounted storage...

  • RAID (redundant array of independent disks)

    RAID (redundant array of independent disks) is a way of storing the same data in different places on multiple hard disks or ...

  • cache memory

    Cache memory, also called CPU memory, is high-speed static random access memory (SRAM) that a computer microprocessor can access ...

Close