Browse Definitions :
Definition

document metadata

Contributor(s): Ivy Wigmore

Document metadata is information attached to a text-based file that may not be visible on the face of the document; documents may also contain supporting elements such as graphic images, photographs, tables and charts, each of which can have its own metadata.

metadata summarizes basic information about data, which can make finding and working with particular instances of data easier. Having the ability to filter through that metadata makes it much easier for someone to locate a specific document or other data asset in a variety of different ways. 

Document metadata in Microsoft Word, for example, includes the file size, date of document creation, the names of the author and most recent modifier, the dates of any changes and the total edit time. Further metadata can be added, including title, tags and comments. 

Editing features like the "Track changes" option in Word also generate metadata such as text that has been deleted and comments between authors and editors. Because that content can contain sensitive information, it's important to be aware of metadata security measures and take appropriate steps to protect corporate data assets from unauthorized access. Document sanitization, for example, is the process of ensuring that only the intended information can be accessed from a text-based file. 

See also: metadata management

This was last updated in August 2014

Continue Reading About document metadata

Start the conversation

Send me notifications when other members comment.

Please create a username to comment.

-ADS BY GOOGLE

File Extensions and File Formats

SearchCompliance

  • PCI DSS (Payment Card Industry Data Security Standard)

    The Payment Card Industry Data Security Standard (PCI DSS) is a widely accepted set of policies and procedures intended to ...

  • risk management

    Risk management is the process of identifying, assessing and controlling threats to an organization's capital and earnings.

  • compliance framework

    A compliance framework is a structured set of guidelines that details an organization's processes for maintaining accordance with...

SearchSecurity

  • Trojan horse (computing)

    In computing, a Trojan horse is a program downloaded and installed on a computer that appears harmless, but is, in fact, ...

  • identity theft

    Identity theft, also known as identity fraud, is a crime in which an imposter obtains key pieces of personally identifiable ...

  • DNS over HTTPS (DoH)

    DNS over HTTPS (DoH) is a relatively new protocol that encrypts domain name system traffic by passing DNS queries through a ...

SearchHealthIT

  • telemedicine (telehealth)

    Telemedicine is the remote delivery of healthcare services, such as health assessments or consultations, over the ...

  • Project Nightingale

    Project Nightingale is a controversial partnership between Google and Ascension, the second largest health system in the United ...

  • medical practice management (MPM) software

    Medical practice management (MPM) software is a collection of computerized services used by healthcare professionals and ...

SearchDisasterRecovery

SearchStorage

  • M.2 SSD

    An M.2 SSD is a solid-state drive (SSD) that conforms to a computer industry specification and is used in internally mounted ...

  • kilobyte (KB or Kbyte)

    A kilobyte (KB or Kbyte) is a unit of measurement for computer memory or data storage used by mathematics and computer science ...

  • virtual memory

    Virtual memory is a memory management capability of an operating system (OS) that uses hardware and software to allow a computer ...

Close