Browse Definitions :
Definition

terminology management

Terminology management is the systematized collection of concepts and terms with the purpose of unifying and standardizing technical documentation. It can be carried out in a variety of formats including electronic databases or file glossaries.

The process of terminology management is typically carried out in three phases. The first phase, known as terminology extraction, is the gathering terms that are specialized, relevant and frequently used across an organization's documents. Secondly, the list of collected terms is verified for suitability and expanded upon, adding semantic information such as definition, grammatical information and usage examples. Lastly, once approved, the organization must update all materials to accurately reflect the terminology as well as maintain and expand the glossary itself.

This type of language planning creates a consistent terminology and voice, while minimizing ambiguity, across all of an organization's written components such as website pages, marketing collateral, product descriptions and technical manuals.  Organizing terminology can be done independently or by purchasing terminology management software.

Terminology management is important when multiple teams or employees are working on the same project of a specific quality standard. This is especially essential when not everyone involved is knowledgeable or a specialist within the subject field and needs a resource to streamline language. Teams that could benefit from a standardized termbase are project management, marketing, editorial, sales or employees involved with translating materials.

Advantages of terminology management

  • Minimizes a delay in editing projects.
  • Reduces internal and external miscommunications.
  • Increases readability for the end user or reader.
  • Decreases inconsistencies across documentation.
  • Makes it easier to update, replace, search or access term information across an entire organization.
  • Reinforces a professional company image and expertise within the field.
This was last updated in October 2018

Continue Reading About terminology management

SearchCompliance
  • compliance risk

    Compliance risk is an organization's potential exposure to legal penalties, financial forfeiture and material loss, resulting ...

  • information governance

    Information governance is a holistic approach to managing corporate information by implementing processes, roles, controls and ...

  • enterprise document management (EDM)

    Enterprise document management (EDM) is a strategy for overseeing an organization's paper and electronic documents so they can be...

SearchSecurity
  • Extensible Authentication Protocol (EAP)

    The Extensible Authentication Protocol (EAP) is a protocol for wireless networks that expands the authentication methods used by ...

  • session key

    A session key is an encryption and decryption key that is randomly generated to ensure the security of a communications session ...

  • data breach

    A data breach is a cyber attack in which sensitive, confidential or otherwise protected data has been accessed and/or disclosed ...

SearchHealthIT
SearchDisasterRecovery
  • risk mitigation

    Risk mitigation is a strategy to prepare for and lessen the effects of threats faced by a business.

  • call tree

    A call tree is a layered hierarchical communication model that is used to notify specific individuals of an event and coordinate ...

  • Disaster Recovery as a Service (DRaaS)

    Disaster recovery as a service (DRaaS) is the replication and hosting of physical or virtual servers by a third party to provide ...

SearchStorage
  • cloud storage

    Cloud storage is a service model in which data is transmitted and stored on remote storage systems, where it is maintained, ...

  • cloud testing

    Cloud testing is the process of using the cloud computing resources of a third-party service provider to test software ...

  • storage virtualization

    Storage virtualization is the pooling of physical storage from multiple storage devices into what appears to be a single storage ...

Close