Browse Definitions :
Definition

time management

Contributor(s): Ivy Wigmore

Time management is the coordination of tasks and activities to maximize the effectiveness of an individual's efforts. Essentially, the purpose of time management is enabling people to get more and better work done in less time.

Elements include organization, planning and scheduling to best take advantage of the time available to the individual, while also taking into account that individual's particular situation and relevant characteristics.

The benefits of effective time management apply equally to both the business and its employees. When employees' working hours are managed to best effect, they tend to be happier, more creative and less prone to burnout. For the business, that translates to lower absenteeism and turnover rates and more productivity, innovation and employee advocacy -- which in turn provide more benefits, such as an enhanced corporate reputation and employee recruitment.

Dr. Mallary Tytel, president of Healthy Workplaces in Bolton, Connecticut categorizes barriers to effective time management as either internal or external factors. Internal barriers include factors like discipline and procrastination; external barriers include factors like workload, job and workplace constraints and available corporate resources.

A few tips on time management:

  • Keep a journal of activities for a week to identify the times of day when you are likely to be most productive. Use that information to guide scheduling tasks.
  • Take time at the start of each day to make a plan for what you want to achieve and how you intend to do it. 
  • Schedule tasks according to priority and include unscheduled time in your day. 
  • Manage your communication availability. Open your email and instant messaging applications at scheduled times rather than leaving them open all day. 
  • Follow other email management best practices such as processing your email in batches and organizing messages to be dealt with at a later time.
  • Assume that you will nevertheless be interrupted periodically and add time to tasks to allow for that inevitability.
  • Manage your workload: Don't agree to more work than you can comfortably do and discuss unreasonable demands with management.

See also: work-life balance, 70 percent rule

See Carnegie Mellon professor Randy Pausch's lecture on time management:

This was last updated in January 2015

Continue Reading About time management

Join the conversation

1 comment

Send me notifications when other members comment.

Please create a username to comment.

Have been very aware of time management since my early career days with Marriott Hotels and still use a Franklin Covey time management system, they might say old school but guess I am just old, LOL. 
Cancel

SearchCompliance

  • risk assessment

    Risk assessment is the identification of hazards that could negatively impact an organization's ability to conduct business.

  • PCI DSS (Payment Card Industry Data Security Standard)

    The Payment Card Industry Data Security Standard (PCI DSS) is a widely accepted set of policies and procedures intended to ...

  • risk management

    Risk management is the process of identifying, assessing and controlling threats to an organization's capital and earnings.

SearchSecurity

SearchHealthIT

SearchDisasterRecovery

  • call tree

    A call tree is a layered hierarchical communication model that is used to notify specific individuals of an event and coordinate ...

  • Disaster Recovery as a Service (DRaaS)

    Disaster recovery as a service (DRaaS) is the replication and hosting of physical or virtual servers by a third party to provide ...

  • cloud disaster recovery (cloud DR)

    Cloud disaster recovery (cloud DR) is a combination of strategies and services intended to back up data, applications and other ...

SearchStorage

  • RAM (Random Access Memory)

    RAM (Random Access Memory) is the hardware in a computing device where the operating system (OS), application programs and data ...

  • business impact analysis (BIA)

    Business impact analysis (BIA) is a systematic process to determine and evaluate the potential effects of an interruption to ...

  • M.2 SSD

    An M.2 SSD is a solid-state drive that is used in internally mounted storage expansion cards of a small form factor.

Close